Expenses

How to get here?
From the home page screen > company gear (upper right corner) > settings > company settings > expenses

  1. Bills and expenses
  2. Purchase Orders

expenses

 

Bills and expenses (available in Plus plan only)
Show Items table on expense and purchase forms – Adds a Product/Service table on expense and purchase forms so you can itemize products and services.

Track expenses and items by customer – Adds a Customer column on expense and purchase forms so you can track expenses and items by customer.

Make expenses and items billable – Adds a Billable column on expense and purchase forms so you can add billable expenses and items on sales forms.

Markup with a default rate of xxx% – If you make an expense billable to your customer, this automatically adds a default markup % to the expense. Related setting: Advanced > Chart of accounts > Markup income account

Track billable expenses and items as income – Use one or more income accounts to track billable expenses. Related setting: Advanced > Chart of accounts > Billable expenses income account

  • In a single account
  • In multiple accounts – Adds a “Use for billable expenses” checkbox to an account’s edit screen in the Chart of Accounts.

Charge sales tax – Turns on the Tax checkbox by default for billable expenses and items. Requires sales tax to be turned on first

Default bill payment terms (to vendor) – Select from the list or create new one (gear > lists > terms)

bills and expenses

Purchase orders (available in Plus plan only)

Use purchase orders – Lets you enter purchase orders from the Create (+) button at the top of the QuickBooks page.

Custom fields – Adds extra fields to purchase orders (up to 3).

Custom transaction numbers – Lets you use your own numbering system. If left blank, purchase order numbers are automatically assigned by QuickBooks.

Default message on purchase orders (to vendor)

purchase orders

purchase order

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