There was a new employee missed paycheck. How to make a new payroll check after payroll has already been run and printed

It is very easy to run a new paycheck. To run a payroll for one of your Employees, you can follow these steps:

  • From the home page screen, go to Employees on the left navigation bar.
  • Click Run Payroll on the upper right-hand corner.
  • Change the Pay Period (see attached screenshot below) and Pay
  • Date indicated to the previous payroll date.
  • Check the box next to the Employee that you’ll be paying, and enter its payment for that period.
  • Click Preview Payroll on the lower left-hand corner to check the amounts calculated.
  • Click Print Paychecks at the top of the Employee List table to print it, and then click Finish Payroll.

Note: You can also add “New Employee” from “Run Payroll” screen. See attached screenshot below.

run missed paycheck

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How to create bonus on my employee’s paycheck in QBO Payroll

There are two ways to create bonus paycheck to your employee in QBO Payroll.

1) Regular Payroll Check
2) Separate Payroll Check

Here are the steps to create a bonus with a regular paycheck:

  • On the left panel, click the Employees tab.
  • Select an employee you wish to add this pay type.
  • Click on the Pencil icon next to pay.
  • In Section 3, click on Add additional pay types.
  • Select Bonus and click Done.
  • Once you run payroll, you’ll see a box where you can enter the bonus amount.


Here are the steps to create the bonus separate from the paycheck:

  • On the left pane, click the Employees tab.
  • Click the Run Payroll drop-down arrow and select Bonus only.
  • Select As gross pay (this will deduct taxes accordingly).
  • Enter the pay date.
  • Select the name of the employee that will be receiving the bonus check with the checkbox to the left of their name.
  • Enter the amount in the Bonus field.
  • Click Preview Payroll
  • Click Submit Payroll


Tutorial Bonus Paycheck Video:

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How do I delete old payroll taxes due that were paid outside of QuickBooks Online?

There is no way of deleting a tax due sitting on the account unless you delete all the paychecks created. You will need to record this tax payment in your QuickBooks Online Payroll.

Here are the simple steps:

From the home page screen > left navigation bar

  • Taxes> Payroll Taxes.
  • Under Taxes, click Enter prior tax history.
  • Click Add Payment.
  • Select the Tax Type.
  • Select the Liability Period.
  • Enter the Payment Date.
  • Enter the Check Number (or payment reference).
  • Enter the Notes (give appropriate information for record).
  • Under TAX AMOUNT ITEM, enter the breakdown amount.
  • Click OK.

This record will not show up in the registers and in bank account.

Click on the screenshots below to enlarge them
enter prior tax history

add prior tax payment

create prior tax payment

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#QuickBooks Online


California Payroll Tax Compliance

California Payroll Tax Compliance

  • California Tax Forms
  • California Withholdings
  • California Unemployment Tax
  • California Other Payroll Taxes
  • California E-file & Pay
  • California Employer Registration

California Tax Forms

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California Withholdings

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Agency Holidays

Federal Reserve Bank Holidays:
New Years Day – January 1
Martin Luther King Jr Birthday – January 19
Washington’s Birthday – February 16
Memorial Day – May 25
Independence Day – July 3
Labor Day – September 7
Columbus Day – October 12
Veteran’s Day – November 11
Thanksgiving Day – November 26
Christmas Day – December 25

State Observed Holidays:
Cesar Chavez Day – March 31
Day after Thanksgiving – November 27

Holiday Effective Date: Jan 1, 2015

Agency Account Number Formats

Account Number Name: CA Employment Development Dept Employer Acct No.
QuickBooks Employer Account: Number Format(s)999-9999-9 or 999 9999 9
Account Number Effective Date: Jan 1, 2008

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It is intended purely for educational/instructional purposes only. Source for California and other states.


#QuickBooks Online


#QuickBooks #QBO – How to assign employees to classes

First, you need a PLUS plan to have class tracking features.

To turn on the class tracking:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Company Settings under Settings.
  • Under Company, click anywhere on Categories.
  • Select Track classes.
  • Select Warn me when a transaction isn’t assigned a class.
  • Under Assign Classes, select One to each row in transaction.
  • Click Save and then Done.

Now, class tracking is ON for the company file.

To setup new classes:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select All Lists, under Lists.
  • Select classes under Lists.
  • Select New button (upper right corner).
  • Name Class.
  • Select sub-class (optional).
  • Click Save.

To set up the class tracking for employees:
From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Payroll Settings under Settings. Note: If you do not see Payroll Settings under Settings, that mean Payroll is ON yet. From the left navigation bar > select Employees > select Turn on Payroll (blue button, far right corner).
  • Under Preferences, click Accounting.
  • Click Customize button.
  • Under Classes, select I use different classes for different employees.
  • Click OK.
  • Assign classes for employees including inactive employees if needed.
  • Click OK.
  • Under Want to update existing transactions, too?, enter the nearest date of the transactions. Note: normally you would want to select current fiscal year starting date (for example if starting Jan 1, 2015).
  • Click OK.

When you run Profit and Loss by Class report next time, you should see payroll costs distributed by class.
To run Profit and Loss by Class:
From the home page screen > left navigation bar > reports > go to report and type profit and loss by class.

Watch Tutorial Video on YouTube:

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#QBO Plus


How can I get QBO Payroll to automatically assign a paycheck number for printing checks?

Unfortunately they do not have the ability to auto-assign the check numbers at this time.
In the meantime, when you run payroll, on the last page after clicking Submit Payroll, Auto Fill Check Numbers will be an option. If you need to assign check numbers AFTER running payroll, follow this route:
– from the Employees tab, click Paycheck List
– select the checks you need to assign
– enter the check numbers on the right


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How do i reprint paystubs in new QuickBooks Online?

If you need to reprint a pay stub you can do that from the paycheck list.

To get to the Paycheck List:

1. Go to the blue navigation bar on the left side, Click on Reports

2. Click on All Reports

3. Click on Manage Payroll

4.Click on Paycheck List

5. Check the boxes of the paychecks that you need to print

6. Click on Batch Actions

7. Click Print

*If for any reason the paychecks are not printing correctly you are going to want to check the Paycheck Printing Preferences.

1. Click on the gear symbol at the top right of your screen

2. Click on Payroll Settings

3. Under Preferences -> Click on Paycheck Printing

QuickBooks Online – How to create BONUS on my employee’s paycheck in QBO Payroll

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Can I put myself on payroll as an employee?

Answer entirely depends on on the legal entity type for your business. If you are filing tax return as a sole proprietor, the answer is definitely no since you are not as employee. If the business is a corporation type, then you are an employee and you must be paid reasonable compensation and can be on payroll. Best advice is to consult with your accountant or tax professional based on your specific business situation.

Qatar Airways NY

How can I print my paychecks in new QuickBooks Online? It prints out a pay stub only.

To print specific employee paycheck:

From the home page screen

  • Select blue navigation bar on the left.
  • Select “Employees” tab
  • Choose on the particular Employee
  • Select on the tab “Paycheck List”
  • Put a check mark on the paycheck you want to print
  • Select “Print” under Batch Action drop-down selector
  • Click “Print” button (hoover around your mouse on bottom right corner)

Note: Make sure you’ve installed appropriate Adobe reader to print PDF file.

Payroll – print a specific employee paycheck in new QuickBooks Online

To batch print employees paychecks:

From the home page screen

  • Select blue navigation bar on the left.
  • Click on the “Reports” link on the left hand side of your screen
  • Click on the “Go to report” search box (magnifying glass) and type “Paycheck List” in that box
  • Select and run the “Paycheck List” report
  • Adjust the date range on that report to show the checks you need to print (if needed only)
  • Go to “Batch Action” and select “Print” from the drop-down selector
  • Click “Print” button (hoover around your mouse on bottom right corner)

Note: Make sure you’ve installed appropriate Adobe reader to print PDF file.


Payroll – to batch print employees paychecks in new QuickBooks Online